In today’s fast-paced workplace, communication is essential. Helpful collaboration software — like team management apps — makes it simple. Since workflows with multiple steps and components are passed around to various departments and team members, most of whom might not even be in the same building on a day-to-day basis.

Using effective team management apps can be vital in keeping everyone on the same page and streamlining tasks. Options are available for scheduling, task tracking, integration with complementary programs, document storage, and a host of other functions that can be ignored or executed, depending on your team’s specific needs.

Here are the five best team management apps to keep your members on track:


Teamwork allows multiple people working on a single project to collaborate efficiently. Designed primarily for teams, the free version, built for individuals and small groups, offers basic task management, the setting of milestones, and messaging. Teamwork is a good choice for the individual or office that values ease of use. The setup process is minimal and not nearly as complex to use as some other options. It is also compatible with integration on other major apps such as Slack and QuickBooks.

The teamwork app really excels at bringing its users along as they move from working through a simple to-do list to more elaborate projects with multiple moving parts. It also allows everyone connected to any project to see, at a glance, which tasks have been completed and to whom they were assigned. That feature keeps others motivated as no one wants to be the one person preventing others from moving forward.

As an added benefit, Teamwork offers multiple packages and pricing points to provide great flexibility. Employers can choose which functions would be most beneficial for their purposes and choose the corresponding package accordingly.

2.’s strength lies in its ability to visualize tasks in a way that makes them instantly comprehensible to end-users. The interface is deceptively simple to use at first glance but hides a ton of features. As a result, the features are harder to use and have a steep learning curve.

Updates to team members occur in real-time. So, everyone attached to a project is aware of every development on their to-do list. easily accommodates cross-departmental project management. Tutorials are helpful and clear. Spreadsheet enthusiasts might wish allowed workflow integrations to be easier. Integration aside, its ease of use and organizational capacity make it an excellent choice for organizations of all sizes.

3. ClickUp

ClickUp requires a little bit more time for initial deployment, but many organizations find the extra effort is well worth the payoff. Additionally, ClickUp can organize surface tasks by the due date, responsible party, or just about any other criteria you care to program. Users work from a single dashboard that toggles back and forth easily.

The ClickUp interface facilitates internal, task-specific communication and a to-do list that bolsters accountability and provides a running account for future reference. If ClickUp suffers from anything, it’s the sheer depth of its features that can sometimes confuse end-users. Set aside some time upfront to teach your people which features you’ll use — and those you’re planning to ignore — and your team should be good to go.

4. Asana

Asana does a great job of allowing your business to manage day-to-day tasks and engage in high-level planning all in one place. Users of Asana like its ability to put all of their sticky notes, files, and data in one place. Asana is not specifically geared to the needs of an individual user quite as well as it is for teams, though it can certainly be used for teams. Strengths in the team settings include task allocation and tracking, collaboration, and virtual meeting management.

Asana sets up in minutes and features an interface that allows Type A personalities to enjoy their work as they check off completed tasks one after the other. A great user experience includes not overwhelming a user but serving up to-do list tasks in manageable chunks.

Another perk is the program’s regular upgrades and additions of features. On an annual basis, Asana has been adding functions such as video voicemails, voice to text, and personalization of the user’s task interface. They also continuously update available app integrations. Having a program that continuously adapts to user preferences rather than remaining stagnant is helpful in any team product. As a result, the office communication feature is constantly evolving.

5. Google Tasks

As you might expect, the Google entry into creating a to-do list was designed primarily to connect large teams. However, Google also designed it to connect teams across boundaries of time and geography. The Google Task interface will be immediately intuitive to anyone who is already familiar with the use of Google products such as Gmail.

Unsurprisingly, Google Tasks integrates perfectly with other Google products, making ramp-up time minimal. While getting customer service for Google Tasks can be difficult — most users shouldn’t need it. While Google Tasks can hardly be classified as rich in features, it includes all of the basics of team-oriented task management. Those looking for highly personalized options for complex projects in large teams may want to look elsewhere. However, for pre-existing Google users looking to dive in quickly, this app might be the path of least resistance. The transition is effortless from a viewer interface standpoint. The ease is because the design mimics other Google products the user recognizes and can easily navigate.


The workforce is no longer in the days when, with few exceptions, employees exclusively came into a brick-and-mortar building every day. Being in the same physical space every day meant team members could collaborate face to face with their coworkers. Unfortunately, this is no longer the case with the rise of remote or hybrid work options and innovative technology.

So, have a system in place, whether your team is large, small, in-office, or remote. Having your app choice in place will help keep your team functioning as a cohesive unit is vital in workflow efficiency. There are numerous options available for team management apps and software. So, it’s essential to choose the system that is most valuable for your business and your team.

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