I’m sure we can all agree that time is money when it comes to running your business and it’s daily operations. Unfortunately, in a busy office setting, it’s all too easy for time to be mismanaged or miscalculated. If you’re trying to create a better work environment where everyone can be more productive, using time-management tools and software can be the key.
Keep reading to learn how office time management software can help your company to be more productive.
Manage Paychecks with Less Hassle
Keeping track of employee paychecks is a huge undertaking for most businesses. Taking time to keep track of and record the work of every employee manually can be a tedious task. Regardless of whether you’ve got a couple of workers or a big team, office time management software will allow you to automatically track their attendance, making sure they get an accurate paycheck every time, including deducted time for missed hours or bonus pay for overtime.
Programs like Hubstaff and Gusto are perfect for automatically tracking your team member’s time and distributing timely payments. I like how users can ‘clock in’ with Hubstaff and specify which task they’re working on.
The system will take several screenshots while someone works and you can even connect your business account or debit card to pay team members automatically on designated days.
Generate Reliable Data
In addition to simplifying paychecks, conflicts concerning overtime hours or missed attendance are almost eliminated with office time management software, since there are reliable hard data to analyze against any claims.
This system safeguards both staff and employers’ interests. Having access to accurate, real-time data helps to remove the possibility of personal bias or fraudulent payroll tampering.
Time Tracking Tools For Accountability
The best way to figure out if you’re being productive or not is to track your time. Time-tracking tools and programs like Clockify make this super easy to do and provide you with extra accountability.
Sometimes, I set productivity goals or time-block my schedule and I use Clockify to help me stay on track so I’m not wasting too much time on one thing.
Tracking your time is also a good thing to do when you are just starting a project and not sure how long it will take. The more you know about how long it takes you to complete certain tasks, the better you’ll get at creating an efficient schedule.
Fill Your Team’s Calendar More Efficiently
It’s no secret that most employees aren’t 100% productive during their entire shift. This means if someone works 40 hours a week, they spend less than 40 hours actually doing productive work.
While you should encourage some breaks and downtime to ensure a better balance, time tracking and time management software can help you will everyone’s calendar more efficiently.
After a while, you can use the data you collect to how long certain tasks take and which ones are quicker to complete. When you outsource work to your team members you can fill their calendar with reasonable tasks and responsibilities.
For example, say you have an assistant who works for your business 15 hours per week. You may want to use the data you get from time management software programs overtime to help fill the assistant’s schedule with enough productive work to help you get the most for the compensation that you’re paying.
Doing this will also help ensure that team members are being challenged well enough and aren’t just sitting around bored throughout the day.
Flexibility to Use It Wherever You Are
Office time management software lets you view employee attendance, absence, productivity, and pay records, no matter where you are. Just boot up your laptop, phone, or tablet, and you’re good to go. If you’re a busy business owner who’s always on the move, this can be a real advantage over having to spend your time digging through records and sending emails back and forth.
It also ensures greater employee confidence, since they’re not wondering if you’re being left out of the loop, or if their paychecks will be late when you’re away from the office.
Boost Your Bottom Line
Wasted employee time can significantly affect your bottom line. In-house use of office time management software has been shown to increase employee productivity dramatically. Ensuring that your team gets started with work on time and has a productive day can help you get that additional little bit of efficiency every day.
A couple of minutes every now and then may not seem like a big deal. However, with time, those wasted minutes really add up to less productivity, which will have an impact on your company.
Don’t waste any of your company’s precious time. Implement it for yourself, and see how much more productive office time management software will make your business.
Do you use any time management software or time-tracking tools for your team? Why or why not?