In 2023, business is accelerating. We’re almost out of the pandemic. With business moving faster and faster thanks to technology, entrepreneurs like you may be wondering how you can keep pace. With more to do and the same amount of time in the day, week, month, and year, you’ll need to become more innovative in terms of how you use and divide your time. Having the best calendar app will help you streamline your productivity.
Before I start, I’m going to make a few calendar app predictions. I’m going to go out on a hunch and say that you are currently using Google Calendar or Outlook Calendar as your primary business calendar. Am I right? Yes. Fact is, you’re missing out on some of the top calendar apps by limiting you and your business to only these tools.
There are so many calendar apps that work well with them and/or separate from them. We’ve put together quite the list.
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A few months ago, I started to really pay attention to how inefficient my calendar had become. I was wasting time on pointless meetings, showing up late for everything and it started to show in my daily work. I even managed to show up a few minutes late to one of the biggest interviews of my life. This was unacceptable to me. I had to find a solution or solutions that would work for me and my busy life, especially now that 2023 brings a faster pace to business.
I tested and tested and tested until I found a solution for me. Most traditional online calendar apps don’t always align with what you do as a business owner. There might not be the features and functionality that you really need to make it worthwhile.
Here are the Best Calendar Apps for Business Owners in 2023:
- Calendar for smart scheduling, meeting transcriptions, and analytics – Best overall calendar app for business owners
- Todoist for its ability to automatically add tasks and reminders to your calendar – Popular calendar app for organized people who want to put tasks on their calendar.
- Calendly for its embed and integration capability, including working with payment tools – Best calendar app for scheduling meetings
- Woven for its visual representation of events with a map that also includes travel time – Intelligent calendar for busy professionals
- Timepage for its simple timeline view to focus on one day at a time as well as a month “heat map” perspective – Best calendar app for timeline views
- ScheduleOnce for an integrated scheduling platform for online scheduling and integrations with numerous calendar apps – Best scheduling app with most integrations
- Teamup for its capability to offer a shareable group calendar app – Highest rated shared online calendar for groups
- DigiCal for its seven viewing modes, customizable widgets, and customization options – Popular calendar app for making organizing easier
- Zoho Calendar for its shareability and wide range of tools and solutions for tasks – Best business calendar to go with your email client
- Doodle for its ability to handle meeting scheduling and your calendar across all types of devices – Highest rated calendar app for scheduling lunches with tons of people
- SaiSuke for its timeline view and Google Maps integration – Best schedule management software for the iPhone and iPod Touch
- Meetingbird for its simple interface, numerous integrations, and custom branding options
– Top scheduling app for freelancers - Vantage for its stylish look and comprehensive features, including a scrolling timeline feature – Best way to managing your schedule
- Accompany for its intelligent scheduling, time and contact management, and vast calendar features – Best calendar and contact management solution
- Calendars 5 for its ability to work as a powerful personal assistant and its multiple calendar, event, and task views – Popular calendar app for planning your day, week and month
- CloudCal for its special feature known as Magic Circles that creates a picture of how your day looks – Top Android Calendar app
- Butleroy for its artificial intelligence that recommends the best time for group meetings or events – Best artificial intelligence app
- Whenever for its journal format, powerful functionality, and intuitive features – Most Popular calendar app for journaling
- Newton Calendar for its integration with Newton Mail as well as Google, Google Apps, and Exchange (EWS) Calendars – Best calendar app for working with other Newton products
Methodology being an Incredible Calendar App
We’ve identified five main ingredients that combine to make a highly rated calendar app that drives greater productivity and improves your time management skill to help you move with the speed of business in 2023 and beyond.
Ease of use
A calendar app shouldn’t take hours to figure out how to download and start using. Instead, it should offer the fewest clicks and scrolls possible as well as simple navigation and clean interface.
Goal achievement
A best calendar app should do what it says: help you manage your time, remember critical events and projects, and prioritize what’s important in an enjoyable way.
Customizable features
All the features in the world aren’t going to make a difference if you can’t customize them to suit your preferences, learning style, and work and life environment. An incredible calendar app offers customized formats, colors, task management tools, and more.
Shareability
Since so much of work and life involve other people, you want to use a calendar app that allows you to share your calendars as well as easily designate who sees what and when on those schedules.
Device and Sync Capability
No one uses just one device. That’s why you want to make sure you can see your calendar app on your smartphone, tablet, and your laptop. Plus, you want to make sure that what you do on one device syncs across all devices so your popular calendar app is continually updated.
The Best 20 Calendar apps reviewed for 2023
Now that you understand the criteria and have seen the list, here are a list of detailed reasons why you will — or won’t — love these calendar apps.
Calendar (Web, iOS, Android)
Best overall calendar app for business owners
Calendar is a relatively new calendar app that works as a web application as well as for iOS and Android devices. This calendar app uses machine learning to do much of the work for you. It learns your contacts, schedule, analytics and tasks. Then, it takes over those things you would have normally had to do when arranging meetings.
It knows where you are and when you will be in a meeting or available. No more 3 a.m. meetings because you didn’t factor in that you were traveling. Trying to book a meeting with multiple people is no problem. You can easily tag all the people you want to invite and it will only show you the times that work for everyone.
Additionally, Calendar lets you integrate any other calendars you are using, such as Apple Calendar, Calendar 365, and Google Calendar. What you have on those calendars can now be visible in your Calendar app so you have a real-time view of everything in your business and personal lives. Plus, you can choose to share this information, or part of it, with others.
Calendar Pricing: Free; $10/user per month for Calendar Pro, unlimited calendar time slots, and advanced calendar analytics. $8-$16/user per month for Calendar for team accounts, billing and advanced team calendar analytics. Depends on how many team calendar accounts you have.
Pros of Calendar
According to TechRadar, Calendar is a 4.5 stars out of 5 because of the easy to use interface and offers various features aimed at users with various needs. Calendar offers multiplatform support as well, and you can pick different pricing tiers
Cons
Some users think that integrations with other services could be improved
Todoist (Web, Mac, iOS, Android)
Popular calendar app for organized people who want to put tasks on their calendar.
Todoist is the best calendar/productivity app for scheduling tasks and reminders on your own calendar. With Todoist you always know what you need to achieve each day and never have to worry about forgetting tasks!
Todoist is able to achieve its mission through its many integrations. The most utilized are their Google and Microsoft integrations but they also integrate with multiple other industry leading tools like project management softwares Monday.com and Jira.
Todoist Pricing: You can use Todoist for free with the free plan but there are also two paid plans with more features. These plans include their $4 per month Pro Plan and their $6 per month Business/Team Plan.
Pros of Todoist
Customers say that Todist makes it easy to forward an email to a project and convert it into a task, and it does a great job assigning due dates and recurrences. It has an easy-to-use interface, and helps with repeating task management.
Cons of Todoist
Some customers complain about various integrations that could be useful, as well as visuals.
Calendly (Web, iOS)
Best calendar app for scheduling meetings
Calendly has an individual and team version of its calendar platform with a free trial period to see if it works for your business. The basic version remains free while upgrades to Premium is $8 per user per month or Pro for $12 per user per month, both of which expand the level of functionality.
First, Calendly works with your existing calendars to automatically check your availability so you don’t have to do the work. It searches through contacts and gets to know your routine so it can take over scheduling without all the back-and-forth emails. It can handle all types of meeting scheduling from one-on-one sessions to large team meetings. However, that doesn’t mean you relinquish control over your schedule. There are numerous ways to set controls and customize Calendly to work the way you want it.
Also, there are numerous integrations for this scheduling platform that make it an ideal choice for business owners. Integrations include PayPal, Stripe, GoToMeeting, Salesforce, Zapier, and more.
Calendly Pricing: Basic version is free; the Essentials package is $8 per user per month for annual billing or $10 per user per month for monthly billing; and Pro is $12 per user per month for annual billing or $15 per user per month. they also have Professional plans for $12/seat per month and Teams plans for $16/seat per month. When you have 30+ team members you contact them for better pricing.
Pros of Calendly
Customers love the easy integration Calendly has with Google Calendar, and how it can book multiple types of meetings. It’s very intuitive and user-friendly, making it easy to use.
Cons of Calendly
Some customers mention that Calendly does not have great tech support, and the multi-user scheduling is not too intuitive. Additionally, syncing multiple Calendly accounts seems to be difficult, and customers mention that they have to sign in manually every time they want to use it.
Here are a few Calendly alternatives if you like them but looking for more.
Intelligent calendar for busy professionals
Slack is a new calendar app that uses a different approach to planning, scheduling, and time management. First, it uses a more visual representation of events with a map that also includes travel time to help better understand how to use time and effectively plan a day.
Second, the calendar platform offers shared scheduling through e-mail, text, Slack, or any other messaging platforms. This level of collaboration reduces the time spent on scheduling these events. Next, Woven uses a virtual assistant that will take over scheduling for you and searches for things on your calendar so you don’t have to take the time.
It’s available for web and mobile use and is compatible with G Suite. The company is currently working on integration capability with Office 365.
Slack Pricing: $7.25 per user per month if paid annually, and $8.75 per month when billed monthly for the pro version. The Business+ version is priced at $12.50 per user per month when billed yearly, and $15 per user per month when billed monthly. For an enterprise plan, Slack recommends that potential buyers contact their sales team for a price estimate.
Pros of Slack
Customers seem to really like slack, as they can organize their messaging and hold audio calls easily. There is easy integration with third parties, and even makes remote work feeel less lonely
Cons of Slack
Some customers mention that the Slack integrations are a bit complicated. The web app of slack also can cause some problems, and some ISPs block Slack for some reason.
Timepage (iOS)
Top calendar app for timeline views
OnceHub (Formerly ScheduleOnce) (Web)
Best scheduling app with most integrations
OnceHub is an integrated scheduling platform for online scheduling with clients and prospects. There are basic, professional, and enterprise plans with annual pricing or month-to-month pricing options. The 14-day free trial provides a way to try the scheduling app out before committing to it.
This powerful scheduling software can be configured to fit your business and scheduling needs. There are options for all types of appointments and events, including automatic booking, round-robin assignments, group sessions, and more. Numerous features are designed to create exceptional customer experiences for customers and prospects while keeping you organized on the back-end to sustain that experience beyond the booking and through the appointment.
The scheduling app for business offers integrations with numerous calendar apps (Office 365, Google Calendar, Outlook Calendar, and iCalendar) as well as other platforms, such as Salesforce, PayPal, Zapier, and Zoom. Additionally, OnceHub can integrate with your brand and operations. This integration includes web forms, campaigns, and emails.
OnceHub Pricing:
Oncehub has a generous free starter plan, that is free for up to three users; $10 per user per month for 4-100 users; and contact for pricing if you have 101 more employees.
Pros of OnceHub
Oncehub integrates well with other platforms, such as Zapier. It has smart flexible forms, and can organize client data well.
Cons of OnceHub
Some customers mention that it doesn’t integrate into their CRM very easily, and that the set up can be complex.
Teamup (iOS, Android, Web)
Highest rated shared online calendar for groups
Teamup is a shareable group calendar app that offers free, plus, premium, and enterprise plans. While the free calendar app does provide features that are good for a business owner, the premium version is better if you have employees and teams that need to share their calendars, including meetings, tasks, and appointments, with each other.
The premium edition of this calendar app includes password protection, event history, daily agendas, and multiple sub-calendars. Even with the free version, you can still share your calendar with other people and have up to eight sub-calendars.
This scheduling and calendar tool is primarily designed with groups in mind. There are no user accounts or log-ins required, which makes it easy for each team member to access quickly. Everything is organized by color-coding so it’s easy to find out what each person on the team is doing while nine different viewing options provide a way for each person to see the calendar their way.
Teamup Pricing: Basic version is free; Plus is $10 per month billed annually; Pro is $25 per month billed annually; Business is $60 per month; and Enterprise is $105 per month billed annually. Each of these programs come with a free 3-day trial so teams can try it before they buy it.
Pros of Teamup
Teamup is very easy to use and will increase effectiveness. It has powerful features that makes many happy that they switched.
Cons of Teamup
Some customers are upset that Teamup can only take care of scheduling, and not much else. There are small inconveniences that customers run into as well.
DigiCal (Android)
Popular calendar app for making organizing easier
Zoho Calendar (Web, iOS, Android)
Best business calendar to go with your email client
Zoho Calendar is a shareable online calendar app that many business owners may prefer instead of relying on Google Apps for everything. It offers a wide range of tools and solutions for tasks, such as email, spreadsheets, time management, collaboration, word processing and more.
Application integrations include other calendar apps like Google Calendar and Microsoft Outlook. The app also works with Zoho Calendar integrates with the rest of their products, which is convenient and saves additional time for business owners.
Zoho Apps, which includes the Calendar, is free to set up for your domain and offers up to ten users before any fees kick in. Its calendar tool allows you to have individual and group calendars, which makes this a great tool for teams. You can also share and embed the calendar into many platforms as well as receive reminders and send invitations.
Zoho Calendar Pricing: Zoho has a basic version for $6 per user per month, or a premium version for $9 per staff per month, when billed annually. If users would like to be billed monthly, it would be $8 for the basic version and $12 for the premium version.
Pros of Zoho Calendar
Customers like how Zoho Calendar is free and user-friendly, and how it is generally hassle-free. They like the advanced search function that comes with it as well.
Cons of Zoho Calendar
Some customers mention that there are some sync issues, and it is a bit costly. Some experience some lag, and the user interface could be improved.
Doodle (Web, iOS, Android)
Highest rated calendar app for scheduling lunches with tons of people
Doodle is a meeting scheduling and calendar app that works seamlessly across all types of devices, including iOS and Android. The ads-free scheduling experience offers an easy-to-follow format that includes suggesting times, inviting participants, and collaborating on the best option available.
Additional features provide a way to ask for participant information and leverage customized branding options like replacing the Doodle logo with your own business moniker. It’s also easy to connect whatever calendar app you use to share information with others and ensure you don’t double-book. The personalized dashboard allows you to see and work in a way that helps drive your productivity.
Doodle Pricing: Free; Pro accounts starting at $7/user per month if paid annually; $9/user per month if paid monthly. The Team package starts at $9 per user per month if paid annually. Enterprise accounts are available as well.
Doodle Pros
Customers like how you can easily find out when everyone is available, and how you can send out a link to get a large group of individuals scheduled. It’s simple, easy to use, and helps people save time.
Doodle Cons
Customers mention that sometimes Doodle polls get blocked, and it can miss events on their calendars from time to time.
Front Scheduling (formerly Meetingbird (Web, Gmail, Chrome Extension)
Top scheduling app for freelancers
Front Scheduling focuses on a simple interface, combined with numerous integrations, to deliver a fast and comprehensive way to schedule meetings, events, and appointments. You can customize aspects of the scheduling process, such as meeting times, locations, time zones, and more. Other standout features are custom branding options, reminder and confirmation emails, and unlimited meeting types.
There is Front Scheduling for Gmail, and Front Scheduling Pro, all of which give you a specific way to use this scheduling app. For example, if you use the Gmail version, you can opt to schedule directly from Gmail rather than opening the app. Other integrations include Zoom and Zapier.
Front Scheduling Pricing: Starter plan is $19 per person per month if billed annually. Growth Plan at $49 per person per month if billed annually. Scale plan at $99 per person per month if billed annually. The Premier Plan is $229 per person per month when billed annually.
Vantage (iOS)
Best way to managing your schedule
Vantage is a free iOS calendar app. This stylish and features-packed app keeps you on task. It offers a scrolling timeline feature. Also, collapsable event cards are color-coded to quickly find what you need. It is focused on making your calendar as visual as possible while still offering more traditional calendar views for those that prefer that format.
It supports and integrates with other calendars and apps, including Outlook, Google, iOS, and Facebook. You can create to-do lists and leverage natural language parsing for events. Also, there are greater customization options that allow you to create a calendar that reflects your personality and lifestyle.
Vantage Pricing: Free
Accompany (iOS)
Best calendar and contact management solution
Accompany is a free iOS calendar app that provides numerous intelligent scheduling, time and contact management, and calendar features that any business owner will be sure to value. Now part of Cisco, this app also creates profiles of your contacts listed in events and meetings to help you better understand who you are working with.
The Executive Briefing created for each event includes contact communication summaries and recent information about them collected from various channels and sites. Not only does this calendar keep you on task, but it also helps you to be more prepared and productive for each event.
Update: Accompany is now part of Cisco. While the app is still available, Cisco did announce plans to update Accompany as part of a suite of productivity tools in the near future.
Accompany Pricing: Free
Calendars 5 (iPhone and iPad)
Popular calendar app for planning your day, week and month
CloudCal (Android)
Top Android Calendar app
CloudCal is a free Android calendar app that has a special feature known as Magic Circles. For some business owners, all it takes is a different way to visualize what they have to do and they can achieve more productivity and enhance their time management skills. Magic Circles creates a picture of how your day looks. You can use it with CloudTasks to accomplish even more during your workday.
CloudCal offers a way to get an instant overview of availability to focus on priorities. There are many customizable options to make the calendar how you like to see things, including day, week, or month views. This calendar app for business syncs with Google, Exchange, and Outlook.
CloudCal Pricing: Free
CloudCal Pros
Customers like how Cloucal is an easy app to use.
CloudCal Cons
Many customers complain that Cloudcal doesn’t sync very well when it comes to multiple devices. Customers also mention that when the upgrade to the pro version, everything falls apart, and mention that customer support isn’t great either.
Butleroy (iOS, Android)
Best artificial intelligence app
Butleroy is a free app for Android and iOS devices powered by artificial intelligence. Now in its third version of development, the app looks through your calendar and helps determine where you can add other events or activities. After scanning everyone’s schedule, it also recommends the best time for group meetings or events. Plus, it can also select the meeting location and assess travel distance for the optimum meeting or event time.
However, there are so many other ways myAlfred can assist you. With Butleroy Clipboard History and Snippets features, you can locate any text, image or file you copied earlier and paste it again without having to type more. Butleroy’s Powerpack, which is an additional cost, leverages powerful workflows to reduce repetitive manual tasks.
Butleroy Pricing: Free
Butleroy Pros:
Customers love how the developers are constantly improving the app, and how it helps you find time for the things that you love to do.
Butleroy Cons:
Customers don’t have anything negative to say about Butleroy.
Whenever (iOS)
Most popular calendar app for journaling
Wheneveris a unique calendar app that uses artificial intelligence while delivering the comfortable feel of a journal format. However, it offers powerful functionality and intuitive features yet is simple to use for just about any business owner.
The calendar app and digital journal allows you to schedule, track, and reflect on both your professional and personal life events within one place. You’ll also be able to access it from anywhere for easy updates and changes. Also, it’s a great place to record goals and create actions around them that you can link directly to your calendar. This journal format also provides a way to reflect on what’s been accomplished to help you create new goals, actions, and accomplishments.
Whenver Pricing: Free
Newton Calendar (iOS)
Best calendar app for working with other Newton products
Customers like the clean interface that is easy to use, leading to a great UX experience.
Cons of Newton Calendar:
Some customers mention that the app crashes often, and that it can be a bit buggy at times.
John Rampton
John’s goal in life is to make people’s lives much more productive. Upping productivity allows us to spend more time doing the things we enjoy most. John was recently recognized by Entrepreneur Magazine as being one of the top marketers in the World. John is co-founder and CEO of Calendar.