No disrespect, but the days of hanging a calendar on the wall or placing one on your desk are probably over. You have a calendar with you 24/7 in your pocket thanks to your smartphone. It’s your smartphone and laptop where you can tap into the best business calendar apps. Now, we have the calendar apps of 2020 to keep us organized.
Unlike those old-school paper calendars, an online calendar allows you to access your calendar from multiple devices. Schedule meetings and appointments from anywhere, set-up reminders, create recurring events, block out time for specific events — all in your hand.
If there’s one catch, however, it’s that there are hundreds of online calendars and apps out there. So, which one should you rely-on? To be fair, the online calendar you’re using should already be pretty solid. Google Calendar, Microsoft Calendar, and Apple Calendar have been used by most people to organize and manage their lives successfully for some time. These may be already on your list of top calendar apps of 2020.
However, it seems like every day there’s some sort of new calendar tool launching. We decided to make your life easier and share with you the ten best calendar apps that are currently available. You can either switch over to a new calendar or use these apps to beef-up your existing online calendar.
Best Business Calendar Apps of 2020
We’ve put together a list of the ten best calendar apps of 2020:
- Calendar for smart scheduling, calendar and productivity tool integration, meeting transcriptions, and analytics
- Rooster for the ability to manage your calendar and to-do list simultaneously within one app
- CloudCal for syncing with Google Calendar, Microsoft Exchange, Trello, Evernote, Eventbrite, and Meetup
- Vantage Calendar for its clean interface and scrolling, visual calendar
- Business Calendar 2 for its user-friendly dashboard and task organizer that syncs with Google Tasks
- Plan for its potential to improve organization and integration with your email, JIRA, Zendesk, Salesforce, and Github
- TimeTree for sharing your calendar, tasks, and schedule with others
- Fantastical 2 for its Apple compatibility, sync capability, natural language processing for smart scheduling
- aCalendar for its customization features and automatic data import from Google Calendar and Facebook.
- Trevor for its AI power to create smart scheduling and sharing
Launched in 2017, Calendar solved one of the biggest headaches surrounding scheduling — it eliminated those back-and-forth emails.
By using a smart scheduling link, you can now share your calendar availability with others. When someone sees an open date that works for them, they chose the date, and it’s automatically added to everyone’s calendar.
The free app can also harness the power of machine learning so that it can make smart meeting suggestions based on your previous calendar date.
With Calendar, you can also quickly create events using natural language and a glimpse at your schedule with an innovative map view. It’s timezone friendly, categorizes projects, and has the ability to send invitation follow-ups — Calendar is ideal for teams.
This app helps you stay on top of everything because you can manage both your calendar and to-do-list in one app. What makes this app unique is that it comes with a single-view design. That means you can just glance at both at the same exact time. With the QuickCal Keyboard, you can add appointments in just a couple of taps.
Another handy feature is the ability to prioritize your tasks by pinning your most important tasks at the top. You can also receive a summary of your schedule, share your calendar with others, and it works with Apple, Google, and Outlook Calendars, making it one of the best calendar apps of 2020.
CloudCal is an Android app that has been around for several years. But, it’s one of the few calendars that can unite all of your calendars in one convenient location, making it one of the top calendar apps of 2020. It syncs with Google Calendar, Microsoft Exchange, Trello, Evernote, Eventbrite, and Meetup. This makes organizing and scheduling your calendar a breeze.
The coolest feature offered by CloudCal is the ‘Magic Circles’ feature. This transforms days of the month into clock faces. This way you can see the hours when you’re busy and free with just a glance.
The app also allows you to customize your day, week, and month views, color-code your calendars, receive reminders and invite contacts to meetings through email.
This app is equipped with a clean interface that provides a scrolling, visual calendar. This gives you a birds-eye view of your schedule. If you need more details, you can tap on an event to see more information.
Next to your events is your to-do-list. You can simply drag them over a date to make them appear there. To separate the various areas of your life you create “books.”
Vantage also lets you color-code your calendar, assign due dates to your todos, and iCloud, Google, Exchange, Facebook. You can only download Vantage on iTunes.
Business Calendar has been a popular Android app for some time now. And, it’s easy to understand why. The app is user-friendly and was designed specifically with professionals in mind. As such, the app lets you navigate easily between month, week, or day ¾views. The task organizer syncs with Google Tasks, you can add event details with your voice, invite attendees to events, and create notifications for recurring events.
While you can download the app for free, you may want to purchase the Pro version to access all more of the robust features to get the most out of this tool that makes our list of top calendar apps of 2020.
This is a newer app that has a ton of potential since it can be used to organize your life.
With Plan, you can sync all of your tools. This means that instead of bouncing between a variety of apps, you can access your tools. You can use a calendar, email, JIRA, Zendesk, Salesforce, and Github in one platform. Plan states that this can save you and your team around 15 hours per week.
Speaking of teams, with Plan you can use its dashboard to see who’s responsible for certain tasks and when they’re doing it in realtime.
This calendar is optimal for one or two users — and you can use Plan for free. Larger teams will have to opt for the $9/month plan.
If you’re looking for an app that allows you to share your calendar, schedule, and tasks with your family or co-workers then TimeTree is arguably your best option.
With TimeTree everyone can put their schedules onto one shared calendar. You can then add and edit events or tasks so that everyone in on the same page. There’s also a communications section where you can add comments and attachments.
Perhaps the coolest feature is that you can share your schedule with anyone — even if they haven’t downloaded the app.
TimeTree offers support for Google, Apple Calendar, and Outlook Calendars. It can be downloaded for free at both the App Store and Google Play. You can also download the app directly to your desktop.
Fantastical 2 has long been a favorite among Apple users as one of the best calendar apps of 2020. It’s packed with features like the ability to sync schedules with others, create events and reminders quickly with natural language and time zone support, and alerts.
The app can also let you know when it’s time to leave for a meeting. There’s also support for Google, iCloud, Facebook, CalDAV, Exchanged, and iPhone calendar.
A lot of users really dig the “Dayticker” feature because it allows you to quickly see which days have been booked out and what’s available. Another popular feature is the “Today Widget” which allows you to access your schedule without having to open the app.
You can give Fantastical 2 a spin for free for 21 days.
Here’s another one of the most popular calendar apps of 2020 made for Android users that’s free to download.
With aCalendar, you can customize the calendar by changing the view or colors as you see fit. It transitions smoothly between day, week, and month view. And, you can use it to assign tasks, invite people to events, and create recurring events.
aCalendar also automatically imports all your data from Google Calendar and Facebook.
10. Trevor AI
Finally, we have one of the many AI chatbots that have been given a human name.
Trevor is pretty much a personal assistant that connects your calendar with your phone’s task list. Doing so can help you manage your time more efficiently. How? Because Trevor can find available time slots for you to complete these tasks automatically.
For example, let’s say that you need to pick up groceries or office supplies. You can tell Trevor what you need to buy and after analyzing your calendar Trevor can text you suggested times that would be best for you to run this errand. When you find a time that you like, text Trevor back and the app will schedule this task into your calendar.
Currently, the Trevor app only integrates with iOS Reminders and Todoist. But, more app integrations are expected to arrive soon.
Download Best Calendar Apps of 2020
Even better is that many of these best calendar apps of 2020 are free or low-cost. With more people working remotely than ever before, it even makes sense to see which best calendar apps of 2020 have team tier pricing to ensure everyone has access to these productivity tools.
Updated April 2020