The purpose of a work schedule is self-explanatory. It’s simply the dates and times when a person is supposed to work. Because of the type of work you do, the holidays you take, or the laws in your state, or country — there are different types of work schedules.
Different Types of Work Schedules
The most familiar is the good old 9-to-5 schedule. Here you would work every Monday through Friday for these eight hours. However, you would have every Saturday and Sunday off. The main advantage is with this schedule is that it’s predictable. As a result, it could make scheduling a little easier. Since you’re at work on Tuesday at 10 AM, you wouldn’t schedule a haircut at that time. Instead, it would be later in the day like around 6 PM.
More recently, flexible work schedules have become increasingly popular. As long as you get your hours in and the work gets done, you can come and go as you please. If possible, you may even be able to work remotely. The reason why so many champion flexible schedules are that it allows them to work when they’re most productive. And, it makes maintaining a work-life balance more attainable.
Another popular type of work schedule is shift work. It’s most commonly used for businesses that operate 24/7, like hospitals, security, or dinners. Here you may work three days, with four off. The next week would be four on, three on. The catch? Each shift would be twelve hours. Or, one week you may work from 8 AM to 4 PM, but the following would be 4 PM to 8 AM.
Shift work is a little bit harder to keep track of. Because it’s not consistent, it may also through-off routines like your sleep schedule. On the flip side, you could have a couple of days off in the middle of the week. That’s a great time to run errands or do something fun like seeing a movie because it’s less crowded.
Why Work Schedules Are Important
It doesn’t matter what your exact work schedule is or where you work. Creating and maintaining a consistent work schedule is the key to running a successful business. And, living a fulfilled life.
Personally, I think this is the main purpose of a work schedule. It ensures that you complete your responsibilities in the time allotted. Sure. There will be times when you finish early or have to put in overtime. But, having a consistent work schedule encourages people to get their work done effectively and efficiently.
If you’re running a business, the same idea applies. Because your team knows their work hours, they’re going to be productive. Again, if they have a set amount of hours to complete their responsibilities, then that could motivate them to remain focused on their priorities and not busy-work
What’s more, having a schedule at work lets you know when to take a break. During this time, you can go for a walk or eat lunch. That may not sound like much. But, we need these breaks to rest and refuel.
Preserves work-life balance.
Without a work schedule, there would be no such thing as work-life balance. That’s because you may be working 80 hours a week or not establishing boundaries. On the flip side, you may not be putting in enough hours at work. For those who work at home, this is especially true. Either you can’t separate yourself from work or you’re constantly getting distracted.
When you know that it’s time to work, then that’s where 100% of your attention should be. But, when you’re not working, then you should be enjoying your time off. It’s the best way to stay fresh and avoid burnout.
Manages attendance, workload, compensation, and compliance.
Unless you’re flying solo, this isn’t something you have to be worried about. But, if you’re in a leadership role, then you absolutely need a work schedule.
For starters, it ensures that you always have coverage. Just imagine how chaotic it would be if you were at work and no one showed up because you didn’t add them to the schedule? Or, what if half your time requested off during the same week? You’re going to be shorthanded.
It also prevents scheduling conflicts, double-scheduling or under-or-over scheduling. Additionally, it can help manage workloads since you’ll always have to right amount of people on-hand to keep their work manageable.
Oh yeah. You also need work schedules for compensation and payroll. And, because of the Fair Labor Standards Act, you must remain in compliance by keeping records of the hours that they worked each day for you.
Work schedules are a simple way to monitor the productivity of you and your team. Mainly because you can review how much was accomplished during the specified shift. For example, if you had to crank out three articles in eight hours, and you only wrote one, then you need to find out what prevented you from not being as productive.
Love them or hate them, deadlines are just a part of life. Work schedules can help you meet these deadlines since you know that there’s a specific time to get your work done before it has to be submitted.
Overall, work schedules can reduce the amount of stress in your life. As I already mentioned. Work schedules prevent scheduling conflicts, ensure that you meet deadlines, and help you leave work at work. If you have a team, then you aren’t scrambling to find coverage when you need it.
Furthermore, when you know when you have to work, it’s much easier to say “no.” For instance, you can’t meet a friend for coffee or take on a new assignment because you’re already committed to your work.
Put all of that together, you’ll have a less stressful life. And, that’s just not beneficial for your productivity. It’s also one of the best ways to protect your mental and physical health.
How to Create the Perfect Schedule
Make no mistake about it. Work schedules are incredibly important. But, how can you create the ideal schedule for you and/of your team?
- Determine your needs. Obviously, this is going to vary depending on your business. But, you can use sales forecasts, expenses, and regulations to determine how many people need to be on the schedule. You should also use this information to identify what hours your business operates.
- Know when you’re most productive. If you’re a night own, then the 9-to-5 schedule isn’t the most effective. Instead, base your work schedule around when you’re productivity peaks. For managing teams, get to them and get input on when their energy highs and lows are.
- Block out time for breaks and “focus time.” It’s just not possible for you, or anyone else, to work for an entire shift without a break. Include these your work schedule so that you can plan accordingly.
- Release work schedules as soon as possible to avoid personal and professional clashes.
- Create and share calendars and use scheduling software so that work schedules can be seen by relevant parties.
- Establish time-off policies so that schedules so that there isn’t a staff shortage.
- Have backup plans in place. For example, if you’ll be out of town, then put an employee in charge. They’ll be the person to put out a fire in your absence. You could also let your employees chose their subs.